How to transfer Custom Views from MLO-Windows to MLO-Android

In this article we would like to show how you can export Custom Views from MyLifeOrganized-Desktop to your Android device(s).

Why you may need this option?

If you are using either MLO Cloud sync or Wi-Fi sync, all tasks, projects and folders will be synced across your devices. i.e. if you add or change any task on one side it will be synched to the other side. Views are not synced this way.

View is a set of parameters for filtering, sorting and grouping all available tasks. View settings cannot be automatically synced across all your devices, but you can edit the view in the current MLO profile or import the entire view from another MLO profile. Each local MLO profile may have its own set of views which allows you to create required lists of actions from all available synced tasks.

For example, you change the view "Due tomorrow" to "Due on or before tomorrow" on your laptop then any tasks due today and any overdue tasks will immediately be added to this view. But on your phone, the view is still "due tomorrow" and it will not show tasks due today despite the fact the tasks are successfully synced to your phone. You can manually edit the view settings on your mobile device or transfer the custom view from desktop to mobile.

View importing from your Desktop to Android device is very easy and can be done in the opposite direction: from Mobile to Desktop.

If you have already created a view that should be transferred to your Android device, proceed to Step 5. If not, let's create a custom view and transfer it from Desktop to Mobile together step by step.

1. In MLO-Desktop right click the views tree, select "New view..." and enter a name for the new view. Let's create a view of completed tasks which are also starred.

2. Open "Advanced" filter for the new view and add conditions for Complete and Starred.

3. Add other parameters to your new view like sorting and grouping.

4. Click "Save View..." to save all the changes before exporting.

5. Right click new view and select "Export view(s)..." from the menu. Enter a name for the file.

6. Now you need to transfer this file with the new view to your MLO-Android. The easiest way is to send it via email which could be opened on your Android device.

Download the attachment (see the screenshot).

Tip: Another way is to use cloud storage (like Dropbox of Google Drive) that is accessible from both platforms. You may create a folder called "MLO Views" and store all your views there.

7. Open MLO app and swipe right. Tap "Edit" to see the list of your current views. Then, tap the elipsis button in the upper right corner and select "Import views...".

8. You will see the list of downloaded views. Check the required view and tap "Ok".

9. MLO-Android will parse the import file to find all views you have in it.

Note: the views will be imported to the current MLO-Android profile only. To import the same view for other profile - open this profile in MLO-Android first.

10. Once imported, the new View will be added to the "Imported Views" group on your Android. Now you can use this view to see the same task list as you do on desktop.

You can tap "Edit" and rearrange imported views to other groups as well as rename, hide and delete unused views.

Currently there are some restrictions for importing views from desktop:

  1. Only one level of grouping can be used on MLO-Android. If you import a view with several levels of grouping (which desktop supports), only the first level will be used on Android and the rest will be ignored.
  2. Manual ordering is only supported in predefined Starred and Active Starred views. MLO-Android cannot keep in sync the manual ordering for other custom views.

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How to transfer Custom Views from MLO-Windows to MLO-iOS