iOS Shortcuts



What is iOS Shortcuts?

iOS Shortcuts (previously called Workflow) is a free app for iOS 12 and later, designed to automate various actions. Shortcuts allow to combine actions from different apps and system abilities into one that you can run with just a few taps from the app or widget, or by voice using Siri. Thus, from one place in the device you can easily and quickly do all the daily activities.


How to use Shortcuts with MyLifeOrganized?

In Shortcuts you can configure interaction with MLO as well. For example, by running a shortcut you can open a specific view in MLO (works the same as from MLO widget) or create a reminder to call a person from your contact list. These and some other shortcuts we created for you can be found below.

Shortcuts can also be launched with Siri. To do this, in the shortcut settings you need to record a phrase that Siri understands as instructions to launch a specific workflow.


Pre-made shortcuts for MyLifeOrganized

If you are on your iOS device now, tap the image and the shortcut will open directly in the Shortcuts app:


Add new task
Run the shortcut and type in all your task information using natural language.
The MLO input parser will convert it into a task with the ready-made properties (dates, contexts, reminders)
Text from new lines (line 2 and below) will be placed to notes.
Get the shortcut

Add task from clipboard
Got a new task via email or messenger? Copy the desired text, run the shortcut and voila! The text will be pasted and converted into a task with ready-made properties (dates, contexts, reminders).
Text from new lines (line 2 and below) will be placed to notes.
Get the shortcut

Add task by voice
Have no time to type? Run this shortcut and say the task information.
The MLO input parser will convert it into a task with the ready-made properties (dates, contexts, reminders).
Get the shortcut

Add task by voice and read back
Run the shortcut, say the task information, check the result.
The MLO input parser will convert it into a task with the ready-made properties (dates, contexts, reminders).
Almost hands-free. Very convenient when you are driving a car, for example.
Get the shortcut

Open view in MLO
You can add more views in the shortcut code in the "Choose from menu" section.
Get the shortcut

Add reminder
Run the shortcut and type in the reminder information using natural language, e.g. "Call Mary, remind in 15 min"
The MLO input parser will convert it into a task with a reminder.
Text from new lines (line 2 and below) will be placed to notes.
Get the shortcut

Add reminder to call the contact
Run the shortcut, select the contact and type in the reminder info in natural language, e.g. "Call Mary, remind in 15 min". The MLO input parser will convert it into a task with a reminder.
Phone number and other details related to the selected contact will be added to the task notes.
Text from new lines (line 2 and below) will be placed to notes.
Create task from a link

Create task from a link
Came across an interesting article to read later? Send the link from browser to MLO as a task.
To do this, click the arrow on the browser toolbar -> Shortcuts -> MLO Task with URL.
The link will be placed to notes.
Get the shortcut

How to set your parameters for a shortcut?

In the settings for each shortcut you can additionally set the parameters:

&parent-folder=Parent Folder Name
&profile=Profile Name

And also the default task name. Suppose, with the shortcut you want to add tasks to the Shopping folder and they all start with the word 'Buy'. Then in the settings you set:

&parent-folder=Shopping
Default answer=Buy

How to create a custom shortcut read here.