How to set a recurring task

The main purpose of creating recurring tasks is to periodically remind us of our obligations within the preset days and times. In GTD® it is called "areas of responsibility". This may concern both professional activities (like tax payment, personnel training, etc.) and personal chores (like house cleaning, checking child’s homework, going to the gym etc.). With a flexible setting of recurring tasks in MLO you can fully automate the display of these actions in your To-Do list.

The recurrence options are identical in MLO on all supported platforms. Below we'll walk you through examples from the Android version.

To set a recurrence select the task > Edit > Recurrence.

Main recurrence options

Advanced options

Combinations of options

Skip occurrence

Additional points

Main options for recurring task

There are Main and Advanced options for repeating tasks in MLO. Main settings are mandatory, the task recurrence will not work properly without them. They determine the frequency and order of task recurrence.

Select a recurrence pattern

You can choose from standard patterns: hourly, daily, weekly, monthly, yearly.

Recurence pattern

Set a more complex reccurence pattern

If you need a more complex reccurence pattern, tap the Settings icon and check the parameters you need.

In our example, the task recur every Monday, Wednesday and Friday.

Recurence pattern

As you can see, for each recurring task you can build your own recurrence pattern as a construction set. Choose the recurrence options that fully reflects the cycle of your task. Your task can recur:

Start and Due Dates of reccuring tasks

Start and Due dates can be the same or different. If you need to pay utility bills between the 15th and 20th of each month, simply set these dates on the Date&Time screen.

End occurrences

By default the number of task occurrences is set to "Infinite". You have set recurrence, and the task will now be displayed at a certain frequency without time limit. But if you need to specify occurrence limitations, you can do it:

Advanced options

Advanced options are more fine-tuning options. If you are an experienced user of the MyLifeOrganized task manager and the suggested recurrence options are insufficient for you, there are additional options used to substantially extend the functionality of cyclic tasks.

Automatic resetting of subtasks when the task recurs

In MyLifeOrganized recurring tasks can have their own subtasks, which can be repeated or not repeated together with the main task. If a recurring task has subtasks, you can set how the system should deal with completed subtasks. In particular, when to display them next time.

There are three options for automatic resetting of subtasks when the task is repeated:

Automatic recurring behaviour when subtasks are completed

In MyLifeOrganized, recurrence can work not only after you complete a recurring task, but also after you complete its subtasks.

There are three options for automatic recurring behaviour when subtasks are completed:

Create / Do not create a completed copy of the task on recurring

For a recurring task you can specify whether to create a completed copy or not.

The cases when a completed copy is necessary:

- to track your productivity in the lists of completed tasks;

- to quickly create a copy of the task, but without recurrence.

Combination of options

You are not limited to use only a specific automatization option. From the options described above you can create any combination you need for each specific case.

Example: There is a periodic task "Personnel training", for which it is necessary to conduct classes on various topics with a certain frequency. Add these topics as subtasks and set the following options for the parent task:

- reset all subtasks to uncompleted, if they are all completed;

- automatic recurring on completion of any subtask.

When the time comes to conduct classes, choose any topic that is most relevant at the moment. At the completion of the subtask, the recurrence will work. But the next time the task is displayed, all the topics will be shown, except for that already studied.

After all the subtasks are completed, you will see the entire list again.

Skip occurrence

If for any reason you can't complete a recurring task, you can skip its occurence. In this case:

- the task is not displayed in the list of completed tasks;

- the task that you can't complete this time does not clutter up lists of active actions.

You can skip the occurrence on the Task Preview screen (see the screenshot above).

Skipping occurrence is especially useful during the evening review of tasks for tomorrow. If you see you will not be able to do some tasks tomorrow, you can move them to the next relevant date, not waiting for them to become overdue.

Additional points

- Do not set time and reminders if the option "Regenerate new task..." is selected

In this case the reminder appears exactly in the specified period after the task is completed.

For example, you set "Regenerate new task in 1 day after each task is completed" and the reminder to 3 p.m. If you click to complete the task at 3:24 p.m., then the next reminder will appear at 3:24 p.m. on the next day.

You should set time and reminders only for tasks with the recurrence of every day, week, month and year.

- In the "Hourly" pattern the only option available is "Regenerate next task x hours after each task is completed".