Getting Things Done® in MyLifeOrganized

Create your own structure of GTD® Trusted System

David Allen’s GTD® involves clearing your mind of all the things you keep remembering and thinking about, that are nagging at you to do them. The idea is that if you can get these things written down into a system you trust, and know that you’ll be reminded of them at the appropriate time, you can free up your mind and use all that spare head-space for something more useful.

MyLifeOrganized does not tell you how to organize your system. But MLO gives you all the necessary tools so that you can get everything out of your head and create your own structure of a logical and trusted system which will work for you the best way.

This system will help you to:

• Collect

Place everything that comes to mind right into the planning area of MLO - unlimited and hierarchical Outline. It includes a special place for all unsorted data - Inbox. So, even better to capture in there. With a system shortcut you can open the Rapid Task Entry dialog and quickly enter a task using using everyday language like "Send out invitations tomorrow 3pm remind 10 min in advance" . The feature includes natural language parsing for quick input of tasks.

Refer to this guide to learn more about capturing stuff to Inbox.

• Clarify

Process tasks after your initial brain dump. Decide whether they are actionable and require additional actions - such items are likely to become Projects. Add all the additional classifying data for each actionable task (Due Date, Context, Reminders etc.) and set your Goals.

Tip: Sync MLO with your Google Calendar and the tasks with dates will be reflected on both sides. Follow our setup guide.

• Organize

Organize tasks into specific projects using drag&drop. Break up complex tasks into feasible subtasks. With unlimited hierarchy MLO let you keep everything structured.

• Review

Keep your goals on track — review them regularly. You can review a project weekly to add new tasks to it or to change priorities of the subtasks. When it is time for the next review this project is placed to the default Review view where you can adjust it if necessary.

• Do

Views available in MLO let you always keep organised lists of tasks at hand. MLO pulls up a list of specialized tasks based on your input: To-Do list with only Active Actions, Projects, tasks grouped by Contexts and many other views are available in the app.

So, there is no question how to pick which task to do now. Just open the required view like "Active by Context", so you can probably only do things of one or two contexts right now anyway – so the rest can be ignored. After that, it comes down to how much time you have, how much energy you have, and how important the things are - open the corresponding view in MLO to check your further actions.

Tip: MLO comes with several templates which show how GTD® trusted systems could be implemented with the application. To pick a template open menu File->New... and select a template.